Vendors & suppliers

Track every naira that goes out to suppliers. No more missing vendor invoices.

Log vendor payments, track outstanding bills, monitor due dates, and see your total supplier liability at a glance. Know exactly what you owe — before it becomes overdue and damages the relationship.

Vendor bills due this month
Lagos Power Ltd
Office electricity bill · Jun 10
₦145,000
DUE SOON
Leadway Assurance
Staff health insurance · Jun 15
₦380,000
DUE SOON
Cleanit Services
Office cleaning (June) · Jun 30
₦85,000
PENDING
Swift Logistics
Delivery fleet fuel · Paid May 28
₦220,000
PAID
Vendor profiles

One profile per supplier. Every bill, every payment, every relationship — in one place.

Most Nigerian businesses manage their vendors in a mix of WhatsApp chats, email threads, and Excel rows. When a vendor calls asking why a bill has not been paid, you are scrolling through three apps to find the answer.

In Paycape, each vendor has a full profile: their business details, all bills they have sent you, your payment history with them, and their TIN for proper WHT deduction. Everything in one screen.

Vendor business details and TIN stored once
All bills received — paid, outstanding, overdue
WHT deduction tracking per vendor and service type
Payment history — full audit trail per supplier
Due date tracking with overdue alerts
Link expenses directly to vendor profiles
Leadway Assurance Ltd
TIN: 7654321-0001 · Victoria Island, Lagos · WHT: 5%
BILL-0022
Staff health insurance (Jun)
₦380,000
DUE Jun 15
BILL-0018
Health insurance (May)
₦380,000
PAID May 12
BILL-0014
Health insurance (Apr)
₦380,000
PAID Apr 10
YTD payments₦4,560,000
WHT on vendor payments

Deduct the right WHT from every vendor payment. Automatically.

When you pay a vendor, you are required to withhold WHT (Withholding Tax) and remit it to FIRS on their behalf. The rate depends on what you are buying — 5% for supplies and construction, 10% for consulting and professional services.

Paycape calculates the correct WHT automatically based on the vendor's service type, records the deduction, and generates a WHT credit note the vendor can use for their own FIRS filing.

WHT rate set per vendor based on service type
Net payable (after WHT) calculated on every bill
WHT credit notes generated for vendors
Monthly WHT remittance report for FIRS
Total WHT withheld tracked in your tax dashboard
WHT calculation — Consulting vendor
Invoice amount
₦500,000
WHT rate (10%)
Consulting services
−₦50,000
Amount to remit to vendor
₦450,000
WHT to remit to FIRS
By 21st next month
₦50,000

Vendor list

All suppliers in one searchable directory. Filter by payment status, service type, or outstanding amount.

Bill scheduling

Set due dates on vendor bills. Paycape alerts you before bills become overdue.

Accounts payable report

Total liability to all vendors at any point. Know your exact payables position.

Payment records

Every payment to every vendor, in full detail. Perfect for FIRS audits and internal reviews.

Expense integration

Vendor payments sync automatically with your expense tracker and P&L report.

CSV export

Export your vendor payment history for your accountant or for statutory filing.

"We were paying some vendors twice and completely missing others because our records were scattered. Paycape's vendor module gave us one place to track everything — who we owe, when it is due, and what WHT to deduct. Our accounts payable finally makes sense."

Bimpe, customer
Bimpe A.
Finance officer · Lagos trading company

"FIRS asked us to produce WHT credit notes for all our vendors for the past 2 years during an audit. Without Paycape, that would have been a nightmare. I exported the entire WHT history in about 5 minutes. The auditor was impressed."

Omolola, customer
Omolola T.
CFO · Port Harcourt services company
FAQs

Vendor management questions

Does Paycape track WHT on vendor payments automatically?
Yes. When you set up a vendor profile, you specify their service type (consulting, construction, supply of goods, etc.). Paycape uses this to determine the correct WHT rate (5% or 10%) and applies it automatically whenever you record a payment to that vendor. The net amount and WHT deduction are both recorded and a credit note is generated for the vendor.
Can I set payment due date alerts for vendor bills?
Yes. When you record a vendor bill, you can set the due date. Paycape sends you a notification before the due date so you can make payment on time and maintain your supplier relationships. Overdue bills are highlighted in red in your vendor dashboard.
How does the vendor module connect to my expense reports?
All vendor payments sync automatically to your expense tracker and are included in your monthly P&L. This means your expenditure figures are always accurate without any manual data entry — you record the vendor payment once and it flows through to all your reports.
Can I generate a monthly WHT remittance schedule for FIRS?
Yes. From your Tax Manager, you can generate a WHT remittance report showing all WHT deducted from vendor payments during the month — broken down by vendor, amount, and service type. This is exactly what you need to complete your monthly WHT remittance to FIRS by the 21st.

Know what you owe every supplier. Never miss a vendor payment again.

Add your vendors, track bills, record WHT — all from one place. Free to start, no credit card needed.

Create free account View pricing