Team & access

Give your team the access they need. Nothing more. Nothing less.

7 role types — Owner, Admin, Finance Manager, HR Manager, Accountant, Staff, and Viewer. Each person sees exactly what they need to do their job. Your sensitive financial data stays protected.

Team members
Ch
Chidi O.
Full access
Owner
Am
Amaka N.
Finance + reports
Finance Manager
Tu
Tunde A.
Payroll + HR only
HR Manager
Ib
Ibrahim K.
View + export only
Accountant
Gr
Grace E.
Expense submission
Staff
The 7 roles

The right access for every person on your team.

No one role fits all. Paycape's permission system gives each team member the exact access they need — nothing more, nothing less.

Owner

Full access — all modules, billing, and settings. Only 1 owner per workspace.

Admin

Almost full access — all modules except billing. Can invite and manage team members.

Finance Manager

Access to invoicing, expenses, reports, vendors, clients, cashflow. Cannot run payroll or change settings.

HR Manager

Access to payroll, staff management, and leave tracking only. Cannot see financial reports.

Accountant

Read-only access with full export capability. Can view all finance data but cannot create or edit.

Staff

Can submit expense claims and view their own payslips only. No access to company finances.

Viewer

Read-only dashboard access. Can see summary metrics only — no transaction details.

Staff self-service portal

Give your staff their own portal — no WhatsApp messages asking "oga, when is salary?"

Every Paycape workspace includes a staff self-service portal. Your employees can log in to view their payslips, check their leave balance, submit expense claims, and see their PAYE deductions — without anyone in HR needing to send documents manually.

Less manual work for HR. More transparency for staff. Better relationships all around.

Staff login — each employee gets their own secure login
Payslip history — every payslip, downloadable as PDF
Expense submission — staff submit claims directly
Leave requests — staff apply online, manager approves in one click
Tax information — each staff can see their PAYE and pension details
Bimpe Okonkwo
Marketing Manager · Staff portal
This month's net pay
₦362,867
View payslip
Leave balance
14 days remaining
Apply for leave
Pending expense claim
₦45,000
View status
PAYE deducted (May)
₦72,083
View breakdown
Security

Your financial data is locked down. Always.

Role-based access controls mean each team member can only see and do what their role permits. AES-256 encryption at rest. TLS 1.3 in transit. Every action is logged in an immutable audit trail.

Role-based permissions — granular access per module
Full audit log — every action, every user, every timestamp
Two-factor authentication available for all accounts
Session management — see and terminate active sessions

"I gave my accountant Viewer access and my finance manager proper Finance Manager access. My accountant can export everything they need without seeing our payroll details. My finance manager can do her job without me granting admin access to the whole system. Finally, proper separation of duties."

Chinonye
Chinonye U.
MD · Lagos consulting firm · 12-person team

"The staff portal eliminated the constant 'when is salary?' messages. My team logs in and sees their payslip the moment payroll is processed. HR time saved? At least 3 hours per payroll run. My HR manager is very happy."

Akeem
Akeem B.
Founder · Abuja company · 28 staff
FAQs

Team and access questions

Can I have multiple owners on one workspace?
No — there is one Owner per workspace. However, Admin role has almost identical access (minus billing management) and you can have multiple Admins. If ownership needs to transfer, the current Owner can change the Owner designation to another account.
Can staff submit expense claims without seeing company financials?
Yes. The Staff role is specifically designed for this — your team members can log in, submit expense claims with receipts, view their own payslips, and apply for leave — without seeing any company invoices, reports, or financial data. They only see what relates to them personally.
Does each team member need their own Paycape account?
Yes. Each team member is invited via email and creates their own secure login. This means every action is attributed to the specific person who performed it — essential for audit trails and accountability. There is no shared login.
How many team members can I add?
The Free plan supports up to 2 team members (owner + 1). Starter allows 5, Business allows 15, and Max allows unlimited team members. All plans include the full role permission system regardless of how many users you have.

Your team should have the right access. Not all of it, not none of it.

Set up roles in minutes. Invite your finance manager, accountant, and HR team. Free to start.

Create free account View pricing